Environmental Practices of 5S@PSB UUM

Overview

Perpustakaan Sultanah Bahiyah UUM has continuously practiced the 5S culture which were adapted from the Japanese lean manufacturing methodology. It has been part of Malaysia government departments cultural since 1980's and we strive to ensure that the practices are well-maintained in the library environment not only in our work place but also in our public spaces.

Governance of 5S@PSB UUM

1. Ensure a conducive working environment.
2. Ensure a continuous 5S practices and  implementation.
3. To sow a tight cooperation spirit among the library staffs.
4. Ensure the customer satisfaction and comfort level are well maintained at maximum level.

Implementation Structure

Organizational Chart

Committee Chart of 5S

Chairman

Rahimah Ishak

Secretary

Siti Suriyani Muhamad

Chairman

Hasma Haji Harun

Member

Asmaniza Mansor

Iznan Kasim

Ku Rosyidi Ku Md Razi

Mazyana Hashim

Norhardi Saad

Saarif Rosli Saarif Ahmad

Siti Suriyani Muhamad

Suparman Sukri

Zuraidah Darus

  • Function as an monitoring agent and examiner of the whole practices / culture of 5S in PSB UUM.
  • Ensure an effective and efficient implementation of 5S practices so that it will significantly give an impact on the progress or development of the library.

Chairman

Ku Rosyidi Ku Md Razi

Member

Iznan Kasim

Suparman Sukri

Zuraidah Darus

  • Play a role  in dissemination of 5S activity and the implementation information to all library staff through various media such as email, brochure, bunting, reading materials and digital channel.
  • Among the disseminated information are the policy and objective of 5S; activities calendar of 5S and 5S practices matches between zone's.

Chairman

Asmaniza Mansor

Member

Mazyana Hashim

Norhardi Saad

Siti Suriyani Muhamad

  • Plan and manage a training for library staffs on 5S practices and sharing on related knowledge.
  • Ensure a good relationship between the library and other departments in 5S practices.

Zone Structure

The 5S practices in PSB UUM were divided by zoning area and named after a type of gemstone  as below:

 

Ruby Zone

First Level, Main Building

Sapphire Zone

Second Level, Main Building

Diamond Zone

Third Level, Main Building

Crystal Zone

Fourth Level, Main Building

Baiduri Zone

Fifth Level, Main Building

Emerald Zone

First and Second Level, New Building

Intan Zone

Third Level, New Building

Jade Zone

UUM Management Museum

In effort to manage and implement the 5S practices, the Committee has create a Gantt Chart as a reference to our staffs while organized their stipulated zone's in yearly basis. For 2020, the chart is pictured as below :

The Library has achieved numerous  awards, recognition and benchmark on its effort of 5S practices since it was established in 1984.  Among those are:

  • 2003 - Third Place 5S Competition Inter Department UUM
  • 2006 - Third Place 5S Practices Competition Division A Category
  • 2007 - Second Place 5S Practices Competition Division A Category
  • 2008 - Fifth Place 5S Practices Competition Inter Department UUM
  • 2009 - Winner of the Quality Practices and Innovation Evaluation (5S)
  • 2010 - Winner of the Quality Practices and Innovation Evaluation (5S)
  • 2011 - Second Place of the Quality Practices and Innovation Evaluation (5S)
  • 2012 - Second Place of the Quality Practices and Innovation Evaluation (5S)
  • 2013 - Winner of the Quality Practices and Innovation Evaluation (5S)
  • 2014 - Quality Environment Practice (5s/QE), university level
  • 2015 - Winner of the Quality Practices and Innovation Evaluation (5s/QE) 2014
  • 2016 - Third Place of the Quality Practices and Innovation Evaluation (5S/QE) 2015
  • 2017 - Third placed in Quality Environment Practice 5S/QE award for 2016

Continuous Improvement

In effort to spark an interest to 5S practices, the committee has created an annual competition among the zone's. It is focused on the 5S activities and innovation that has been practiced by each zone and determine which is the best. In doing so it is hope that the staffs are well motivated to participate in 5S cultural etiquette and keep their inclusive zone environment in order not only for themselves but also for library users.

Best 5S Zone

2016 - | 2019 - Baiduri Zone | 2020 -

As an incentive for the zone's in implementing the 5S practices, the Committee has set a yearly sum of RM200 per zone's in order to undertake their activities and needs. With this allocation, every stipulated zone can organized their own activities expenses and tools acquisition. Hence the 5S practices can be implemented without any obstacles especially among the staffs.

To increase the awareness among library staffs on the environment practices of 5S, the Committee also produce an award of 5S Best Practice for Staff. In doing so library staffs indirectly practice the 5S methodology in their daily work and contribute to the dissemination of 5S culture.

Regular Meetings and Calendar

Regularly, the library 5S Committee will arrange  a meeting to discuss and manage 5S activities. These meeting are usually attended by the head of zone's and the main committee as well as meeting among the zone's itself.

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News & Gallery

PSB Online  - Baru baru ini, Pasukan Audit  Penilaian Amalan Persekitaran Berkualiti QE/5S  Universiti Utara Malaysia (UUM)  telah mengadakan lawatan Read more
PSB Online –   Penyelaras Zon Nilam, 5S iaitu Puan Asmaniza Mansor telah menyampaikan sebanyak 10 keping penyambung pelitup muka  kepada Read more
PSB Online  -  Pada 09 September 2020 yang lalu, Jawatankuasa 5S Perpustakaan Sultanah Bahiyah (PSB) telah mengadakan aktiviti Gotong-Royong Perdana Read more
PSB Online: Satu ceramah bertajuk “Recycle for Life” yang telah disampaikan oleh En. Mohd Zabidi bin Romli (Eksekutif Komunikasi Korporat) Read more
Sintok  - Selepas hampir dua bulan pejabat ditutup ekoran  Perintah Kawalan Pergerakan (PKP) yang dilaksanakan untuk membendung penularan wabak Covid-19 Read more
Sintok - Perpustakaan Sultanah Bahiyah (PSB) telah berbesar hati menerima satu kunjungan penandaarasan budaya amalan persekitaran berkualiti QE/5S dari Jabatan Read more

Language


What is 5S?

5S is a systematic form of visual management utilizing everything from floor tape to operations manuals. It is not just about cleanliness or organization; it is also about maximizing efficiency and profit. 5S is a framework that emphasizes the use of a specific mindset and tools to create efficiency and value. It involves observing, analyzing, collaborating, and searching for waste and also involves the practice of removing waste.

5S, sometimes referred to as 5s or Five S, refers to five Japanese terms used to describe the steps of the 5S system of visual management. Each term starts with an S. In Japanese, the five S's are Seiri, Seiton, Seiso, Seiketsu, and Shitsuke. In English, the five S's are translated as Sort, Set in Order, Shine, Standardize, and Sustain.

The Purpose of 5S

The purpose of 5S is to make a workplace function better by making it an easier place to work. This occurs by making spaces make sense; tools and materials are placed in logical locations based on who needs them, how frequently they're needed, etc. Spaces are cleaned regularly. Cleaning and organization become habits. When used correctly, 5S ultimately makes processes safer and more efficient.

5 Key Practices

Seiri | Sort | Sisih

Sort through materials, keeping only the essential items needed to complete tasks. (This action involves going through all the contents of a workspace to determine which are needed and which can be removed. Everything that is not used to complete a work process should leave the work area.)

Seiton | Set in Order | Susun

Ensure that all items are organized and each item has a designated place. Organize all the items left in the workplace in a logical way so they make tasks easier for workers to complete. This often involves placing items in ergonomic locations where people will not need to bend or make extra movements to reach them.

Seiso | Shine | Sapu

Proactive efforts to keep workplace areas clean and orderly to ensure purpose-driven work. This means cleaning and maintaining the newly organized workspace. It can involve routine tasks such as mopping, dusting, etc. or performing maintenance on machinery, tools, and other equipment.

Seiketsu | Standardize | Seragam

Create a set of standards for both organization and processes. In essence, this is where you take the first three S's and make rules for how and when these tasks will be performed. These standards can involve schedules, charts, lists, etc.

Shitsuke | Sustain | Senantiasa

Sustain new practices and conduct audits to maintain discipline. This means the previous four S's must be continued over time. This is achieved by developing a sense of self-discipline in employees who will participate in 5S.

(Adapted from Creative Safety Supply)

Note

The information's and contents on Environmental Practices of 5S@PSB UUM are provided by the 5S Committee.  For any queries contact :

  • PSB UUM 5S Practices - Rahimah Ishak (6049283663) | Siti Suriyani Muhamad (6049283638)
  • Webpage Contents of 5S - User Experience Service Unit (049283685/3686)
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